Compilation Engagement Intake Form (with Year End Checklist)

“Thank you for requesting our income tax service for small business in Canada (🇨🇦). Please complete the form below to provide us the information needed to assist you.”

“Press the SUBMIT button below once the form is completed and our accountant will contact you within 24-48 business hours.”
– Alice Cretelli, CPA

Type of Service Required*(required)

Are you a new or existing client?*(required)

Type of Business Structure?*(required)

Business Legal Name*(required)

Business Operating Name*(required)

Fiscal Year-End*(required)

Nature of Business*(required)

Contact Name (First, Last)*(required)

Contact Email *(required)

Your Contact Phone Number*(required)

Which tax years you will need to be filed*? (required)

Current year only Current year and prior years Re-File or adjust prior year tax return(s) Other (please comment below)

Please add your comments here.*(required)

Address (Street Address, City, Province, Postal Code)*(required)

Business No.*(required)

Lawyer contact info*(required)

Bank contact info*(required)

Bookkeeper contact info*(required)

Are your business a Canadian-Controlled Private Corporation (CCPC)? Y or N*(required)

Did your business own foreign property at any time during the tax year with a total cost of more than CAD $100,000? Y or N*(required)

Did your business own an interest in a foreign affiliate at any time during the tax year? Y or N*(required)

What are the intended use of the Financial Statements? *(required)

Do you need your GST return filed? *(required)

Do you need your PST return filed? *(required)

New Client Checklist:

Prior Year Financial Statements (for new clients only) Prior Year T2 Corporation Income Tax Return (for new clients only) Incorporation Certificate (for new clients only) Notice of Articles (for new clients only) Central Securities Register (for new clients only)

Legal & Tax documentation Checklist:

Annual Report Annual Audit Waiver Any changes to your address or contact information Any changes to the share structure of the corporation? Any changes to shareholders, directors or officers of the corporation? Any significant changes to the operations of the corporation? Any significant changes to the financing or investing activities? Any there any related or associated corporations?

Accounting Record Checklist:

If you're using computer software, (i.e. excel spreadsheet), a backup copy with password If you're using QuickBooks Online, please send an access invitation to accountant Detailed Trial Balance & General Ledger (current year) Detailed Trial Balance & General Ledger (previous year) – for new client only Listing of Journal Entries (current and previous year) Listing of Accounts Receivable Listing of Accounts Payable Bookkeeping service is needed

Banking Records Checklist:

Bank statements and canceled cheques (fiscal year & 1 month subsequent to the year-end). Deposit book for the fiscal year Agreements for loans, Lines of credit & Mortgages (business only) Statements for loans, Lines of credit & Mortgages (business only) Amortization schedules for loans and mortgages Information regarding any and all lease, including auto leases Investment Statements (fiscal years & 1 month subsequent to the year-end)

Assets / Financing Checklist:

Inventory on hand at year-end date – valued at cost Amortization schedules for loans / leases Receipts for assets purchases and dispositions (sold) over $200, such as vehicle, furniture, equipment, etc. Documents pertaining to lost or stolen assets Insurance Any other contract the business have entered into, with dates & amounts

Tax Record Checklist (13 months record – The fiscal year and the month subsquent to the year-end):

Corporate Notice of (Re)Assessment(s) Statements of Interim payments (Tax Instalments) GST/PST – returns, statements and correspondence Payroll – Remittance vouchers (PD7A) , T4s, T4 Summary WCB – returns, statements and correspondence All government grants correspondence or other financial assistance documents

Revenue documentation Checklist:

Sales journal and /or supporting sales invoices (Aged) accounts receivable listing at year-end List of accounts receivable that are not expected to be collected, if any

Expenses documentation Checklist:

Credit card statements must cover year-end month & Month subsequent to year-end Receipts / invoices for purchases made by cash and cheque Accounts payable listing at year-end List of accounts payable under dispute, if any

Other documentation Checklist:

List of deposits paid, prepaid rent and prepaid insurance, if any Other contracts / leases Retainer: half of previous year's billing (if applicable)

For home office, auto expenses and shareholder loans, please check off the items that apply to your business. Our accountant will follow up with you for details.

Work-Space-In-Home Checklist (We will contact you by email for details):

Square Footage used for business ______________ Total Square footage of home ______________ Electricity (Hydro) ______________ Gas (Fortis) ______________ Insurance ______________ Maintenance ______________ Alarm / Security ______________ Interest (include mortgage interest) ______________ rent ______________ property taxes ______________ Sewage ______________ Strata fees ______________ Water ______________ Other (specify) ____________________________

Use of Vehicle to earn Business Income Checklist (We will contact you by email for details):

For New Vehicle – please provide purchase papers, vehicle loan agreements or lease agreement Vehicle description ______________ Date acquired (YY/MM/DD)______________ Purchase price ______________ Current value ______________ Owned? Leased? Owned/Leased by company? Loan Interest ______________ Loan Payments ______________ % of vehicle used for business? ______________% KMs driven for business / Total KMs driven in the year _____KM /______KM Are all vehicle expenses going through the company business account? Expenses paid personally by shareholder (please provide backup)

Shareholder Transaction Checklist:

Amount shareholders initially invest into the company? (Required only if there is the 1st of operation) Amount shareholder deposits made during the fiscal year Amount shareholder withdrawals taken during the fiscal year

Record Retention Friendly😊Reminder Checklist:

All tax records and receipts need to be kept for 6 years after your tax return is filed to CRA. In the event of an audit, the onus of proof is on the taxpayer, unsupported claims may be denied.

Management/Business owners Briefing Checklist:

See note below about the new standard for Compilation Engagements

Note: For business owners, please click link here to learn about CPA’s the new standard for Compilation Engagements, Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, that is effective for compiled financial information with periods ending on or after December 14, 2021.

Additional comments for accountant*(required)

Next step – Our accountant will send you an engagement letter to be signed electronically (as well as an email with instruction within 24-48 business hours).*

I acknowledge that you will be sending me the required engagement letter to be signed electronically (as well as an email with instruction within 24-48 hours).(required)

I acknowledge that I am responsible for selecting the basis of accounting to be applied in the preparation of the compiled financial information that is appropriate for the intended use, per CSRA 4200 requirements as mentioned in this form.(required)

I acknowledge that the compiled financial information is primary for tax return preparation purpose only; but in the event that the third party, such as your lender from a financial institution, who intends to use the compiled financial information, will to be in a position to request and obtain further information from your company, per CSRA 4200 requirements as mentioned in this form.(required)

* Please check all boxes above to acknowledge you understand the next step and aware of the new CSRA 4200 compilation engagement requirements. Thank You!